GIS for Asset Management

GIS for Asset Management: Ultimate Guide to Success

  • December 4, 2023
  • Guides
  • Author: Volodymyr Ovramenko
  • Reading time: 10 minuntes

In today’s world, most public works organizations have made a lot of effort to acquire and master GIS for asset management. These systems are excellent assistants in asset management and maintaining various records or accurate inventory. It’s no secret that GIS data are high-quality systems that create, manage, and visualize valuable information regarding assets. In addition, regardless of your organization’s area, GIS is integral to successful asset management and organization. In this article, we will talk about what a GIS for asset management is, how it works, and give several examples of software for high-quality asset management.

gis asset management

What Is Asset Management in GIS?

GIS asset management is an integrated approach to maintaining and managing physical assets associated with utilities, infrastructure, or other objects. It combines GIS technology with asset management practices to help optimize collection, storage, and analysis. Additionally, with the help of this, organizations can make the right decisions that relate directly to these assets.

With GIS, you can model the location of various assets on maps and monitor their status. This information lets you quickly assess risks, plan future investments, and optimize asset maintenance. Organizations that use GIS successfully create detailed maintenance schedules and significantly reduce downtime, which helps extend asset cycles. GIS for asset management is great for utilities, municipalities, and organizations that are responsible for a large number of assets.

gis asset management software

GIS Augmented with Barcode and RFID

GIS, with the addition of barcodes combined with RFID, is quite helpful in various industries. Below, we will talk about several options for using GIS barcodes and RFID:

  1. Asset Management. Barcodes and RFID tags can display unique identifiers separately for each asset, significantly improving and simplifying the process of finding and managing them.
  2. Inventory Management. Barcodes and RFID tags located on products or other items help to monitor inventory in real-time effectively.
  3. Collection of field data. Workers who work in the fields can scan barcodes or read RFID tags directly from plants or objects located in nature.
  4. Retail trade and points of sale. In the retail industry, barcodes are used to mark various products, and RFID tags are used to ensure security. With this, retailers can track customers and prevent significant losses.
  5. Environmental monitoring. Using RFID tags, you can study data regarding the behavior and movement of animals, trying to make every effort to preserve them.
  6. Logistics and supplies. By combining GIS with barcodes and RFID, organizations can successfully optimize routes, track products, control inventory, and perform other actions in real-time.
  7. Management of infrastructure facilities. Barcodes and RFID tags enable the service of extensive facilities and ensure security.
  8. Transport. Since GIS is often used to optimize routes, RFID and barcodes make it possible to read tickets and significantly improve the passenger experience.
  9. Healthcare. GIS is used for facility management, and barcodes and RFID tags on patient records provide information about medications and equipment that can improve patient care.

As you may have noticed, integrating GIS with barcode and RFID technologies provides high-quality data collection and real-time spatial analysis. This allows for more efficient and accurate decision-making, increased productivity, successful asset management, and enhanced security in various areas.

Benefits of Using GIS for Asset Management

Using GIS for asset management has many benefits that help many areas, such as utilities, facility management, public infrastructure, and transportation, operate efficiently. Below, we will provide a list of the main benefits of using GIS systems for asset management:

  • Spatial visualization.
  • Data integration.
  • Effective data management.
  • Spatial analysis.
  • Asset tracking.
  • Maintenance planning.
  • Cost savings.
  • Regulatory Compliance.
  • Significant risk reduction.
  • Improved communication.
  • High-quality resource allocation.
  • Rapid response to emergencies.
  • Successful performance monitoring.
  • Possibility of long-term planning.
  • Quality customer service.

Asset management GIS helps significantly improve productivity, facilitate effective decision-making, and reduce costs. By providing comprehensive spatial views of assets, many organizations can improve productivity and benefit from valuable tools.

How Is GIS Used in Asset Management?

GIS in Asset Management

GIS is now widely used in asset management across various industries to effectively track, maintain, and optimize physical assets. Below, you can find detailed information about how this happens:

  1. Asset inventory. GIS technology helps create a comprehensive list of assets by recording their metadata, location, and other attributes.
  2. Data integration. A GIS integrates data that is associated with assets, including condition assessments, maintenance history, and asset characteristics.
  3. Spatial analysis. In today’s world, GIS allows users to successfully analyze the spatial relationships between assets, thereby helping to reduce various risks.
  4. Maintenance planning. GIS for asset management is used to plan inspections and schedule maintenance.
  5. Predictive maintenance. With analytics and data, GIS can support predictive maintenance that identifies problems and guides repairs before assets fail.
  6. Asset condition assessment. GIS can be used to assess the condition of assets in different locations. This allows organizations to identify and prioritize investments that require attention.
  7. Regulatory Compliance. In some areas, compliance is required, in which case GIS can help ensure that assets are fully compliant.
  8. Performance monitoring. You can analyze and identify asset performance with GIS, making better decisions.
  9. Emergency response. GIS can quickly locate critical assets to help you respond and recover quickly.
  10. Geospatial visualization. Many organizations can make informed decisions and understand complex relationships by visualizing data about various objects on maps.

GIS is a vital asset management tool because it combines a large amount of information with which organizations can make decisions more effectively, reduce costs, and maintain assets. It can be applied to various industries, including infrastructure, transportation, and utilities.

Ways to Implement GIS for Asset Management

implement gis for asset management

Implementing a GIS for asset management requires a systematic approach to ensure the technology can effectively support your organization’s asset management needs. Here are some critical steps to help ensure a successful implementation:

  • Define your goals. First, it is necessary to determine the objectives of the management system and the volume of assets that need to be managed.
  • Choose the best GIS asset management software. It is necessary to consider requirements such as ease of use, scalability, and integration capabilities to do this.
  • Data collection and integration. Next, you should collect data about the assets and identify them.
  • Set appropriate standards. Document data standards to ensure consistency.
  • Transform your data. Now, you can convert asset data into GIS format and georeference it.
  • Create a database project. Create different types of tables to store asset information.
  • Conduct GIS visualization. Make sure that the maps you create are suitable for successful asset management.
  • Perform spatial analysis. Use spatial analysis tools to assess the condition of assets.
  • Control quality and check data. To ensure reliability, asset data must be regularly reviewed and errors corrected.
  • Consider regulatory requirements. Be sure to make sure that your system meets the standards and requirements.

Implementing GIS for asset management is a rather serious and responsible task that requires quality planning to ensure the successful maintenance and optimization of your company’s assets.

Selecting the Right GIS Mapping Solution for Asset Management

For most organizations, choosing the right GIS mapping solution for asset management is a critical process that can significantly impact the efficiency and effectiveness of the organization’s overall asset management processes. Below, we will provide some practical tips to help you choose the right GIS mapping solution:

  1. Determine your organization’s goals and needs.
  2. Ensure that your GIS solution can be successfully combined with your existing systems.
  3. Check out the capabilities of the GIS solution regarding data collection and storage.
  4. Check out the tools that GIS solutions offer for cartography and successful visualization.
  5. Determine whether the GIS solution you choose offers spatial analysis tools that can help you assess asset conditions.
  6. When selecting the best software, consider ease of use and whether the interface is user-friendly.
  7. Make sure the GIS solution can scale as needed.
  8. Check out the mobile capabilities of the GIS solution.
  9. Explore your GIS solution’s capabilities and ensure it has planning capabilities.
  10. Explore customization options to suit your specific requirements.
  11. Research data security and access controls.
  12. Check whether the GIS solution has reporting and analysis tools.
  13. Consider the cost of owning a GIS solution and weigh it against your budget.
  14. Evaluate training and customer support opportunities.
  15. Check out the reputation of the GIS solution provider you have chosen, read a few reviews, and make sure you have made the right choice.

By going through all of these steps in detail and carefully considering the reviews of GIS mapping solutions, you are sure to be able to make the right choice that will meet the requirements and needs of your organization and allow you to manage your assets effectively.

GIS Asset Management System Integration

asset management gis integration

Asset management GIS integration helps increase asset management productivity, enabling multiple organizations to make better decisions, streamline operations, and improve customer service. Here are the key steps and considerations for successful GIS and AMS integration:

  • Evaluate the systems that exist in your organization and determine integration goals.
  • Ensure that asset data is consistent in both the GIS and AMS.
  • Set up data synchronization.
  • Choose a more appropriate integration approach.
  • Map GIS data to AMS.
  • Check the data and correct errors.
  • Make sure you have robust security measures in place.
  • Test the integration process.
  • Provide user training.
  • Carefully maintain all documentation of the integration process.
  • Plan system performance based on asset portfolio growth.
  • Control the system that is being integrated.
  • Ensure that the integrated system meets all requirements and regulations.
  • Try to keep in touch with GIS asset management software providers.

Integrating GIS with an asset management system can often be daunting for users. Still, doing it right can lead to more accurate, efficient, data-driven asset management practices within your organization. It is essential to understand that the first step is developing a strategy to help you successfully maintain and improve operations.

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Examples of GIS Tools and Apps for Asset Management

At the moment, there are a large number of GIS applications and tools that allow you to manage assets in different industries efficiently. These tools offer users features that help them manage assets, track them, schedule maintenance, and more. Below, we will provide a list of some GIS asset management software that are in demand:

  1. ArcGIS for Asset Management.
  2. QGIS.
  3. Fulcrum.
  4. CartoDB.
  5. Collector for ArcGIS.
  6. Trimble.
  7. EAM AssetWorks.
  8. Cityworks AMS.
  9. AssetWise.
  10. IBM Maximo.

It is important to remember that when choosing the best GIS asset management software, it is essential to consider the requirements and wishes of your organization, the size of your asset portfolio, and the area in which you operate. Try first of all to familiarize yourself with the characteristics of each application and only then proceed to use.


What are geographic information system (GIS) models for asset management applications?

GIS for asset management includes analyzing and visualizing spatial data, thereby improving the tracking and maintenance of these assets. This model allows organizations to improve asset management by integrating data information.

What GiS software is used for asset management?

At this point, GIS asset management software is critical to successful operations. You can find web applications such as ArcGIS, QGIS, Fulcrum, Cityworks, AssetWise, Maximo, and others tailored to specific industries.


In conclusion, GIS is a powerful asset management tool that offers spatial analysis, visualization, and data integration capabilities. With the help of this, many organizations can make the right decisions, improve asset performance, optimize efficiency, and successfully manage data in various areas. Asset management GIS integration allows you to reduce costs and improve customer service strategies, which will ultimately help you achieve success and become a reputable organization.

GIS Asset Management Integration and Development with Mappitall

Mappitall provides quality GIS services through which many organizations need to remember the hassle of completing various tasks. Suppose you must perform GIS asset management and learn how to do it correctly. In that case, you can safely contact the platform’s specialists, and you will undoubtedly receive an unforgettable experience of cooperation and a large amount of knowledge that will help you successfully manage and develop assets for your organization.

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    mapping background image Volodymyr Ovramenko author image

    CEO and Founder at Mappitall

    An entrepreneur and business leader, Volodymyr began his career in the late 1990s at the Laboratory of Geoinformation Systems of the Kharkiv National University of Radioelectronics.

    In 2007 Volodymyr created Mappitall, and grew the company from a small agency providing GIS solutions to one of the industry leaders in Ukraine, a reliable technology partner for many international enterprises and top-level organizations around the world.

    As CEO, Volodymyr is the driving force behind the company’s strategy and business development, actively working on the development of Mappitall’s business model, attracting more and more talented people who share his vision and mission.